Community Arts Partnership (CAP) Events and Partnership Coordinator



  • Manage the contact database, correspondence, scheduling, and liaisons for all CAP current and potential NYC private clients, partnerships within New York City, and Company on tour.
  • Manage and strategically plan outreach to new partnerships CAP in-person and virtual engagements throughout the NYC area and Company on Tour events, emphasizing departmental growth.
  • Manage all engagements scheduling, staffing, production, and marketing requests for NYC and tour engagements in the NYC area and on tour.
  • As the lead administrator for r for BH (Ballet Hispánico) pick-up company, act as company coordinator for seasonal performances creating and maintaining schedules, letters of agreements, payroll, site negotiating, artist/programming, and performance engagements.
  • Under COEI's (Chief Officer of Engagement & Inclusion) direction, manage CAP NYC and CAP on tour budgets and payroll, ensuring fiduciary integrity across programs.
  • Manages all travel coordination, including booking flights, ground transportation, hospitality, hotel, budgeting, and scheduling for the COEI and CAP team members on the road.
  • Project Manage events, performances, and NYC/CAP on-tour residencies.


  • Coordinate with the CAP and Artistic Leadership to create, update, and implement departmental tier and pitch decks regarding engagement activities at NYC private events, universities, community partners, and on tour.
  • Support the CAP education director in coordinating and communicating the annual CAP internship program, providing supervision and mentoring opportunities for interns.
  • Could you collaborate with the production team for engagement events? Under direction, will oversee and delegate, produce, direct, create, and manage coordination for CAP-related city and tour events.


  • Establish, pitch, create, cultivate, and grow new partnerships and maintain established partnerships involving all CAP NYC and on-tour engagements.
  • Collaborate and be the department point of contact with internal branches of the organization, i.e., Company, development, marketing, PR, and Operations regarding CAP NYC events and CAP on tour.
  • Provide up-to-date content and requests to marketing, development, and artistic staff for all CAP NYC and on-tour materials, i.e., photos, sizzle reels, study guides, announcements, marketing collateral, playbills, etc.
  • Travel to sites in the Metropolitan area of NYC weekly.
  • Under the direction of COEI, you can be requested to travel to national tour sites occasionally, seasonally (2-3 times annually).
  • Support the COEI and represent the institution with excellence at most in-person events.


  • Maintain updated curriculum, best practices, and teaching methods with CAP leadership and Artistic Leadership with all engagements within NYC and on tour.
  • Please maintain ongoing project management and communication of CAP NYC and on-tour engagements with program evaluation, continuous preparations, and feedback conclusions.
  • Support and collaborate with the CAP Education Manager to ensure seamless messaging and uniform language for all CAP programming materials for engagements.
  • Maintain excellence in communication, intention, and service with all institutional stakeholders, i.e., students, staff, teaching artists, presenters, partners, guests, audience members, maintenance crew, executive leadership, etc.
  • Participate in all in-person and virtual department and organization-wide events/activities.
  • Under the direction of COEI, I was asked to attend, participate, and present at bi-monthly seasonal CAP funder meetings, development events, and political events.
  • Maintain and support COEI with the calendar and new contacts in correspondence and scheduling.

Minimum Requirements

  • Expertise in Sales and partnership growth.
  • Producing or event planning and experience a must.
  • Flexible schedule: Available for in-person NYC events. Some events are early morning, evening, and on weekends.
  • Adaptable: Must have experience and be flexible to cultures, new venues, and diverse community members.
  • Nimble: Must take the organization's mission and vision, consider team members' interests, and provide clear direction for departmental and team leadership.
  • Conflict resolution: Ability to communicate clearly and calmly in high energy, significant inperson events. Must be able to work with diverse personalities, leadership, and work styles
  • 70% travel within NYC and in-person job.
  • 25% national travel.
  • 100% availability for in-person NYC CAP and Institutional events on all working days.
  • Successfully produce small to medium in-person and virtual events.
  • Payroll and contract or agreement experience.

Education Requirements

  • BA or equivenlent experience. Earned degree in communications, business administration, and or marketing a plus.

Commitment to Equity and Inclusion
Ballet Hispánico is an Equal Opportunity Employer. Our work is dedicated to building a culturally diverse staff committed to teaching and working in a pluralistic environment. We encourage applications from women, minority groups, veterans, and people with disabilities to apply.

Job Type

Salary: From $65,000 per year


  • 403(b)
  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Paid time off
  • Vision insurance


  • Monday to Friday
  • Weekends as needed

Ability to Commute/Relocate

  • New York, NY 10024: Reliably commute or planning to relocate before starting work (Required)


  • Events and or Project management: 5 years (Preferred)
  • Sales: 5 years (Preferred)

Work Location
In person

Send all listed required materials (resume and letter of interest) via e-mail to Tamia Santana at tsantana@ballethispanico.org with the subject heading of "CAP Events and Partnership Coordinator - Applicant's Name." E-mail submissions only. No phone calls please. Upon receipt of your application, you will be notified regarding any next steps.

Community Arts Partnership (CAP) Events and Partnership Coordinator

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