Front Desk Administrator
Part-Time
POSITION DESCRIPTION
The Front Desk Administrator is a part-time role and ensures that all entering Ballet Hispánico’s building are greeted in a professional and courteous manner. As the first-person visitors encounter, the Front Desk Administrator embodies Ballet Hispánico’s spirit of inclusion, community, and service. In addition to these roles, the Front Desk Administrator provides clerical support as well as some administrative and security functions.
ROLES AND RESPONSIBIITIES
- Receive and announce guests to staff and provide directions to offices or studios.
- Route phone calls to appropriate staff member or department.
- Maintain printed staff directory with phone extensions and locations.
- Ensure that front lobby is safe and maintained in a neat and orderly manner.
- Maintain record of staff, guests, vendors, and contractors entering and leaving the building.
- Receive and facilitate distribution of mail and packages.
- Provide occasional administrative support to the Director of the School of Dance, including scheduling appointments, preparing documents and maintaining correspondence.
- Liaise with Security team to ensure vigilant monitoring of children entering, leaving and moving throughout the facility.
- Be aware of and participate in any emergency evacuation procedures.
QUALIFICATIONS
- High school diploma and some college, preferred
- Strong telephone and verbal communication skills
- Customer-focused experience
- Ability to maintain positive, cooperative, calm, professional, and collaborative interactions
- Computer knowledge required, specifically for email, calendars and contacts
- Spanish (written and oral) desirable
CONTACT
To apply, send a resume and cover letter describing your interest in this position and Ballet Hispánico's work to Richard Felipe at rfelipe@ballethispanico.org. Applicants who are selected for an interview will be notified by email. No phone calls please.
POSITION DESCRIPTION
The Front Desk Administrator is a part-time role and ensures that all entering Ballet Hispánico’s building are greeted in a professional and courteous manner. As the first-person visitors encounter, the Front Desk Administrator embodies Ballet Hispánico’s spirit of inclusion, community, and service. In addition to these roles, the Front Desk Administrator provides clerical support as well as some administrative and security functions.
ROLES AND RESPONSIBIITIES
- Receive and announce guests to staff and provide directions to offices or studios.
- Route phone calls to appropriate staff member or department.
- Maintain printed staff directory with phone extensions and locations.
- Ensure that front lobby is safe and maintained in a neat and orderly manner.
- Maintain record of staff, guests, vendors, and contractors entering and leaving the building.
- Receive and facilitate distribution of mail and packages.
- Provide occasional administrative support to the Director of the School of Dance, including scheduling appointments, preparing documents and maintaining correspondence.
- Liaise with Security team to ensure vigilant monitoring of children entering, leaving and moving throughout the facility.
- Be aware of and participate in any emergency evacuation procedures.
QUALIFICATIONS
- High school diploma and some college, preferred
- Strong telephone and verbal communication skills
- Customer-focused experience
- Ability to maintain positive, cooperative, calm, professional, and collaborative interactions
- Computer knowledge required, specifically for email, calendars and contacts
- Spanish (written and oral) desirable
CONTACT
To apply, send a resume and cover letter describing your interest in this position and Ballet Hispánico's work to Richard Felipe at rfelipe@ballethispanico.org. Applicants who are selected for an interview will be notified by email. No phone calls please.
