School of Dance Production Coordinator
Full-Time Exempt Position with Benefits
Position Description
The Ballet Hispánico (BH) School of Dance Production Coordinator is the lead administrative position responsible for organizing and actualizing all logistics for School of Dance performances and events. The Production Coordinator works in tandem with the School Directors and Program Advisors to ensure the organizational artistic vision is achieved in each production. Principal duties include, but are not limited to, the development, management, oversight, and communication of the production/costume timelines, tech scheduling, staffing, and overall run-of-day for all events (i.e. auditions, performances, family visiting weeks, program orientations, photoshoots, celebrations, etc.). Desired candidates should be well experienced with theatrical production, project management, and have excellent interpersonal skills.
The Production Coordinator works closely with the BH Operations Department for in-house events, venue staff for out-of-house events, as well as the BH Wardrobe Department to ensure any needed costumes/props are secured in a timely manner. They work in tandem with the Company Production team for support when possible, while ultimately leading the oversight of any overhire required for School of Dance projects. Additionally, this role oversees procuring performance video capture, editing, and sales, provides Marketing support by capturing content for Social Media with some posting, and organizes any School related travel logistics (this includes guest artist arrangements, audition tour logistics, NASD visit organization, etc). This role also oversees any equipment needed for classes, (i.e. yoga mats, yoga blocks, tennis balls, etc.) both distribution of resources onsite and ordering/sales. All School Staff, including the Production Coordinator work collectively to support daily function of School activities as needed in addition to their focus areas.
The School of Dance Production Coordinator reports directly to the School of Dance Associate Director. The School of Dance work week spans Monday through Saturday and requires weekday afternoon/evening hours and Saturday morning/afternoon hours. This role is expected to support all School of Dance performances and events which occur on some Sundays. Minimal touring possible. Please note that scheduling is always subject to change, however Ballet Hispánico makes best efforts to communicate schedules well in advance.
Duties and Responsibilities
Student Performances and Events
- Planning and actualization of all School of Dance performances and events
- Creation, dissemination, and collection of student performance contracts and any needed faculty letter of agreement for performance/event specific work
- Organization and communication of rehearsal and performance schedules to all stakeholders
- Production Run-of-Day schedule and staffing
- Procurement and oversight of any needed production overhire
- Collection and organization of production information from choreographers/teachers (sound files, lighting info, stage management details, etc)
- Taping of floor markings in studios and performance spaces
- Stage management (for select events when needed)
Additional Requirements
- Management of School of Dance Videos. Includes securing of videographer, editor, as well as oversight of credit slides, uploading to Vimeo, communication to families for sales, etc.
- Social Media capture of photos/ videos and posting in alignment with BH Marketing Department to promote School of Dance events and performances
- Organization, distribution, ordering and sales of the equipment used in the classroom
- Support of daily function of School as needed (examples include support with check-in and check-out, building walkthroughs, monitoring of Zoom chat
Essential Skills & Qualities
- Excellent organizational skills, project management, and attention to detail
- Dance background
- Minimum of two years dance production experience
- Stage management experience preferred
- Strong interpersonal skills and collegial spirit with ability to work in a team setting
- Exceptional verbal and written skills (English and Spanish preferred)
- Ability to create, implement, and monitor budgets
- Qlab, Microsoft Office Suite, Google Drive (Google Docs, Sheets, and Forms) required
- Mindbody, Vimeo, Google Classroom, and Zoom preferred but not required
- Photo and video editing skills beneficial, but not required
Compensation & Benefits
- $55-$58.5k annualized salary (commensurate with experience)
- Health, Dental, Vision Benefits
- Vacation and Sick Days
- Transit and 403(b) participation available
Required Materials
- Cover Letter describing your interest in this position and Ballet Hispánico's work
- Resume
- Minimum of 2 references
To Apply
Send all listed required materials via e-mail to school@ballethispanico.org with the subject heading of “School of Dance Production Coordinator - Applicant’s Name.” E-mail submissions only. No phone calls. Upon receipt of your application, you will be notified regarding any next steps if you are selected for an interview.
About Ballet Hispánico:
Acclaimed as one of America’s Cultural Treasures (Ford Foundation), Ballet Hispánico brings communities together to celebrate and explore Latino cultures through innovative dance performances, transformative dance training, and enduring community engagement experiences.
Founded in 1970 by National Medal of Arts recipient, Tina Ramírez, the organization emerged during the post-Civil Rights Movement on NYC’s Upper West Side, providing a safe haven for primarily Black and Brown Latinx youth seeking artistic sanctuary during the plight of 1970s New York City. With the need for place, both culturally and artistically, families found their way to Ballet Hispánico. With a focus on dance in order to develop artists who work, the training, authenticity of voice, and power of representation, fueled the organization’s roots and trajectory.
With a focus on dance, achievement, and public presence, the organization flourished through the three roots of its mission: its Company, School of Dance, and Community Arts Partnerships. Over the past five decades, by leading with Latinx culture at the forefront of performance, education, and advocacy, BH’s mission is a catalyst of change and possibility for communities throughout our nation. As an organization progressing with the needs of its community, BH serves as a platform for historically omitted and overlooked artists providing capacity, voice, and affirmation.
Position Description
The Ballet Hispánico (BH) School of Dance Production Coordinator is the lead administrative position responsible for organizing and actualizing all logistics for School of Dance performances and events. The Production Coordinator works in tandem with the School Directors and Program Advisors to ensure the organizational artistic vision is achieved in each production. Principal duties include, but are not limited to, the development, management, oversight, and communication of the production/costume timelines, tech scheduling, staffing, and overall run-of-day for all events (i.e. auditions, performances, family visiting weeks, program orientations, photoshoots, celebrations, etc.). Desired candidates should be well experienced with theatrical production, project management, and have excellent interpersonal skills.
The Production Coordinator works closely with the BH Operations Department for in-house events, venue staff for out-of-house events, as well as the BH Wardrobe Department to ensure any needed costumes/props are secured in a timely manner. They work in tandem with the Company Production team for support when possible, while ultimately leading the oversight of any overhire required for School of Dance projects. Additionally, this role oversees procuring performance video capture, editing, and sales, provides Marketing support by capturing content for Social Media with some posting, and organizes any School related travel logistics (this includes guest artist arrangements, audition tour logistics, NASD visit organization, etc). This role also oversees any equipment needed for classes, (i.e. yoga mats, yoga blocks, tennis balls, etc.) both distribution of resources onsite and ordering/sales. All School Staff, including the Production Coordinator work collectively to support daily function of School activities as needed in addition to their focus areas.
The School of Dance Production Coordinator reports directly to the School of Dance Associate Director. The School of Dance work week spans Monday through Saturday and requires weekday afternoon/evening hours and Saturday morning/afternoon hours. This role is expected to support all School of Dance performances and events which occur on some Sundays. Minimal touring possible. Please note that scheduling is always subject to change, however Ballet Hispánico makes best efforts to communicate schedules well in advance.
Duties and Responsibilities
Student Performances and Events
- Planning and actualization of all School of Dance performances and events
- Creation, dissemination, and collection of student performance contracts and any needed faculty letter of agreement for performance/event specific work
- Organization and communication of rehearsal and performance schedules to all stakeholders
- Production Run-of-Day schedule and staffing
- Procurement and oversight of any needed production overhire
- Collection and organization of production information from choreographers/teachers (sound files, lighting info, stage management details, etc)
- Taping of floor markings in studios and performance spaces
- Stage management (for select events when needed)
Additional Requirements
- Management of School of Dance Videos. Includes securing of videographer, editor, as well as oversight of credit slides, uploading to Vimeo, communication to families for sales, etc.
- Social Media capture of photos/ videos and posting in alignment with BH Marketing Department to promote School of Dance events and performances
- Organization, distribution, ordering and sales of the equipment used in the classroom
- Support of daily function of School as needed (examples include support with check-in and check-out, building walkthroughs, monitoring of Zoom chat
Essential Skills & Qualities
- Excellent organizational skills, project management, and attention to detail
- Dance background
- Minimum of two years dance production experience
- Stage management experience preferred
- Strong interpersonal skills and collegial spirit with ability to work in a team setting
- Exceptional verbal and written skills (English and Spanish preferred)
- Ability to create, implement, and monitor budgets
- Qlab, Microsoft Office Suite, Google Drive (Google Docs, Sheets, and Forms) required
- Mindbody, Vimeo, Google Classroom, and Zoom preferred but not required
- Photo and video editing skills beneficial, but not required
Compensation & Benefits
- $55-$58.5k annualized salary (commensurate with experience)
- Health, Dental, Vision Benefits
- Vacation and Sick Days
- Transit and 403(b) participation available
Required Materials
- Cover Letter describing your interest in this position and Ballet Hispánico's work
- Resume
- Minimum of 2 references
To Apply
Send all listed required materials via e-mail to school@ballethispanico.org with the subject heading of “School of Dance Production Coordinator - Applicant’s Name.” E-mail submissions only. No phone calls. Upon receipt of your application, you will be notified regarding any next steps if you are selected for an interview.
About Ballet Hispánico:
Acclaimed as one of America’s Cultural Treasures (Ford Foundation), Ballet Hispánico brings communities together to celebrate and explore Latino cultures through innovative dance performances, transformative dance training, and enduring community engagement experiences.
Founded in 1970 by National Medal of Arts recipient, Tina Ramírez, the organization emerged during the post-Civil Rights Movement on NYC’s Upper West Side, providing a safe haven for primarily Black and Brown Latinx youth seeking artistic sanctuary during the plight of 1970s New York City. With the need for place, both culturally and artistically, families found their way to Ballet Hispánico. With a focus on dance in order to develop artists who work, the training, authenticity of voice, and power of representation, fueled the organization’s roots and trajectory.
With a focus on dance, achievement, and public presence, the organization flourished through the three roots of its mission: its Company, School of Dance, and Community Arts Partnerships. Over the past five decades, by leading with Latinx culture at the forefront of performance, education, and advocacy, BH’s mission is a catalyst of change and possibility for communities throughout our nation. As an organization progressing with the needs of its community, BH serves as a platform for historically omitted and overlooked artists providing capacity, voice, and affirmation.
